Registry and Privacy Statement
This is a register and Privacy Statement in accordance with the INKROOM Personal Data Act (Sections 10 and 24) and the EU General Data Protection Regulation (GDPR). Prepared on 21.10.2020. Last modified 21.10.2020.
- The controller
INKROOM (2056778-4), Pengerkatu 25 C, 00500 Helsinki
- Contact person responsible for the register
Saeid Shahbaz, Arya@inkroom.fi, +358 40 617 3479
- Name of the register
The company”s customer and marketing register
- Legal basis and purpose of the processing of personal data
The legal basis for the processing of personal data under the EU General Data Protection Regulation is
- consent of the person (documented, voluntary, identified, informed and unambiguous)
- a contract to which the data subject is a party
- the legitimate interest of the controller (customer relationship).
The purpose of the processing of personal data is communication with customers, maintenance of the customer relationship, marketing
The data is not used for automated decision making or profiling.
- Information content of the register
The information stored in the register is: person”s name, contact information (telephone number, e-mail address), information about the ordered services and their changes, billing information, other information related to the customer relationship and the ordered services.
- Regular sources of information
The information stored in the register is obtained from the customer e.g. Messages sent via web forms, e-mail, telephone, via social media services, contracts, customer meetings and other situations in which the customer discloses their information.
- Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties. The information may be published to the extent agreed with the customer.
- Registry Security Principles
The register shall be handled with due care and the data processed by the information systems shall be adequately protected. When registry information is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees whose job description it includes.
- Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check the data stored about him or her or request a correction, the request must be sent in writing to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).
- Other rights related to the processing of personal data
A person in the register has the right to request the removal of his or her personal data from the register (“the right to be forgotten”). Data subjects also have other rights under the EU”s general data protection regulation, such as restrictions on the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).
What are cookies?
Cookies are information stored on a user”s device by a web server, which is stored at the request of the server of the site the user is visiting. The user”s browser sends that information back to that server with each request. The browser only sends the cookie to the server from which it was originally received.
There are two types of cookies: session-specific and persistent. Session-specific cookies are retained only until the user ends the session on that service. Vertical cookies, on the other hand, are stored until a certain time limit or until they are destroyed by the user.
Cookies collect information such as the user”s IP address, the pages used, the type of browser and the web address from which the user came to that website. Cookies do not contain personal information and are safe for website visitors.
More information about cookies and their regulations can be found, for example, on the website of the Cyber Security Center under Traficom.
We strive to provide you with the best possible experience on our websites. We take advantage of standard cookies, which means, for example, that you don”t have to completely redo the choices you make on the site every time. The information collected by the Site is anonymous and does not identify you as an individual unless you complete a form, respond to a survey, use social media buttons or subscribe to email alerts through a service provided on our website.
If you wish, you can block cookies in your browser settings and it will not affect the operation of our website.
Cookies used and information collected by third parties
In addition to our cookies, which are part of our online services, we use third-party cookies.
Third-party cookies belong to third parties, such as web analytics service providers. Among other things, we use Google Analytics cookies to target advertising and to collect measurement and analysis data from our online services.
The cookie information collected by third parties allows third parties to identify the user. Third party services are subject to their own cookie and privacy policies, and INKROOM is therefore not responsible for the collection and processing of third party information.
If you want to block cookies set by Google Analytics, you can download a plug-in for your browser, which you can find here. You can also use other tools and plug-ins that block cookies and tracking.